2018 e-AGM

01 March 2018 by Dan Clearwater

6 weeks notice is hearby given of the online AGM for the NZ Canyoning Association for the 2017/18 club year.

The AGM will be run online, with a completion date of 15 April 2018.  The purpose of the e-AGM is to fulfil the clubs obligations under the law and our club rules to keep the club as an incorporated society. This allows us to operate a bank account which we can use to run club activities.

Agenda Items

  • Approval of the clubs financial accounts
  • Nominations for the executive
  • Election of officers (executive members)

If you have any extra items for the agenda, please email the secretary Leesa Fraser on NZCanyoningAssociation@gmail.com  The cut off for agenda items is 15 March.  If there’s an additional agenda item, it will be considered by the executive, and then a summary displayed on the website. Discussion from members via email will be invited and votes called for if necessary.

Please note, appropriate AGM agenda items are those to do with the official running of the club; club rules, accounts, financial matters, executive member etc.  Other items of general business can be dealt with by the executive at any time by emailing the association.

Club Financial Accounts

These will be reviewed and moved/seconded by the current executive once the financial year is over, then made available on the NZCA website by 07 April. Any discussion from members about the accounts will be accepted by email. Any unresolved debate will be put to an email vote from members, and then recorded in the minutes.

Nominations for the executive

Members of the NZCA who wish to fill any of the roles in the executive, must send an application to NZcanyoningassociation@gmail.com by 15 March.  You can apply for any role, even president!

We will acknowledge receipt of all applications. Each application should be one page or less, and include a profile photo and a biography and that states your experience and skills that you would apply to the role. To learn more about the the roles available within of the executive, check out the ‘who are we?’page and our strategic objectives.   Executive discussions are mostly done online, though there is an expectation that exec members will meet at the bi-annual canyoning festival to meet face to face.

All applicant bio’s will be published on this website.

Vacancies on the executive

At the end of this club year, there will be 11 executive members (including the president), and our rules allow up to 15.

Leesa Fraser, our Secretary/Treasurer has announced she’ll be standing down at the end of this club year. The NZCA wishes to thank Leesa for the work she has done setting up our bank accounts, authorising payments to make the festivals work, doing annual returns and financial statements.  We’re looking for a replacement to fill the Secretary/Treasurer role.

Election of officers (executive) 

In accordance with the NZCA rules;

  • If the number of nominations (including incumbents) is less than the number of positions, the election will be decided by a vote of the incumbent executive.
  • If the number of nominations (including incumbents) exceeds the number of positions (15), a vote by email from members will be carried out after the closing date for nominations and voting closes on 15 April. New executive members will begin on 01 May.