Updated 23 June by Dan Clearwater
Join us at 7.30pm, 31 July for the e-AGM and talk by Erwan Coq
The AGM will be a short (probably less than 10 minutes) virtual Google Meeting, followed by a guest presentation about the Dutch Canyoning Expedition 2025, which was supported by a NZCA Canyon Fund grant.
Formal stuff: e-AGM
The e-AGM is essential for the NZ Canyoning Association to fulfil the club’s obligations under NZ law, which allows us to operate a bank account that we can use to run club activities and the Canyon Fund. Scroll down to check out the timeline and agenda for more details.
Dutch Canyoning Expedition 2025
Erwan was part of a team of 8 Dutch Canyoners, who explored in Fiordland and the West Coast last summer. Together, they opened eight new canyons during thier visit, and hunted around many other streams that turned out to be no interest to a canyoner…
The team explored in the Pyke Valley in Fiordland, using Packrafts to transport thier equipment into a base camp. The team also did first descents from a basecamp in the Clarke Valley, South Westland and the Albert Burn near Lake Wanaka. Finally, they spent time exploring from the roadside in the Eglinton Valley, Fiordland.
Check out all the descents by searching ‘Erwan’ on KiwiCanyons.org and scrolling through the ‘older’ and ‘newer’ posts option, plus see some of the great images from the expedition below…
e-AGM timeline
- 20 June
- e-AGM announced – 6-week warning.
- 30 June
- End of the financial year.
- 4 July
- Deadline for members to submit extra agenda points*
- 18 July
- Financial reports are made available on this website.
- e-AGM agenda finalised and updated on this post.
- 31 July @ 7:30pm
Agenda
- confirm the minutes of the last Annual General Meeting and any Special General Meeting(s) held since the last Annual General Meeting,
- adopt the annual report on the operations and affairs of the Society,
- adopt the Committee’s report on the finances of the Society and the annual financial statements,
- welcome & farewell Officers of the Society.
- consider any motions of which prior notice has been given to Members with notice of the Meeting, and
- consider any general business.
- adopting the proposed CanyonSAR budget for 25/26
- adopting the new NZCA Consitution
Financial accounts
- Draft accounts will be made available here at least 2 weeks prior to the e-AGM.
- Any questions from members about the accounts will be accepted by email. Formal discussion about the accounts will take place at the e-AGM online meeting.
- After any discussion at the meeting, the treasurer will move that the accounts be accepted, and the meeting will vote on it.
New NZCA Constitution
The new Incorporated Societies Act 2022 requires us to change our rules to a constitution, with a number of updates and additional requirements. These are aimed at modernising the way incorporated societies are run; a lot has changed since the original law was passed in 1908!
The draft constitution can be read online.
If you read the draft, you’ll notice it appears a lot more complex than the old rules: many of the new rules are legal requirements for the 2022 Act, others are just spelling out what we do more fully, to help members and the committee with guidance.
In essence, there are no significant changes to the way the NZCA is run: there are additional admin tasks for the committee, and you might notice a few more boxes to tick and a little more information required when you renew/join, but overall there should be almost no noticeable change for members.
Official welcome & farewell of Officers of the Society
During the 2024/25 year, Annette Phillips and Rachel Jones stepped down from the executive.
- Dave Vass was co-opted to the executive in February 2025
- Alex Motyka was elected unopposed during the annual election in April 2025.
Thank you for your service Annette and Rachel, and welcome Dave and Alex. Full thank you’s and welcomes are recordd on the NZCA website: our committee
Submitting additional agenda items
*If you have any extra items for the agenda, please email the secretary@nzcanyoningassociation.org before the deadline. The executive will consider any additional agenda items, and provide a summary on the website. Feedback from members via email will be invited, and votes will be called for if necessary. Not a member? You can join now.
Please note: appropriate AGM agenda items are those related to the official process of running the association: club rules, accounts, financial matters, executive members, etc. Other items of general business can be dealt with by the executive at any time by emailing the association.